（八打灵再也3日讯）社团注册局（JPPM）鼓励各社团在行动管制令期间，以在线的方式举行常年大会/会议/活动，从而避免任何形式的集会，达到阻止冠病疫情蔓延的目的。社团注册局在最新发布的指南中表示，该局允许并鼓励各社团以在线的方式举行常年大会/会议/活动，并强调这是为了避免任何形式的集会，符合政府阻断疫情的意愿。
配合政府阻断传播链
“鉴于行动管制令期间禁止任何形式的群众集会，因此在线会议是一个很好的替代方式。在这个科技时代，各社团应该抓住机会善用科技，从而不再依赖传统的管理方法。这同样也适用于每月会议、理事会会议或其它机构章程规定的任何形式的会议。”无论如何，社团注册局强调，所有会议的管理都必须符合社团注册局的章程要求，而与会议相关的所有文件，必须证明已经按照章程的规定进行讨论，而这适用于打算使用虚拟或视讯方式进行讨论和会议的社团。
社团注册局行管令期间常见问题：
1.社团注册局的服务柜台是否正常运行？
2.社团注册局的服务柜台关闭的生效日期？
3.各社团应如何处理与社团注册局的事务？
社团注册局的所有服务柜台都将将根据首相的指示，在行动管制期间从3月18日持续关闭至4月28日。而在这期间，各社团可通过eROSES系统进行付款及其它的程序。若有任何技术上的问题，可电邮至 aduan_it.ros@moha.gov.my。
4.社团能否在行动管制令期间举行常年大会/会议/活动？
各社团不被允许在2020年6月30日之前举行年度大会/会议/活动。这是根据社团注册局在3月16日就冠病疫情爆发后所作出的指示，以及考虑到卫生总监要求所有人避免任何形式的群众集会、或在可能导致疫情蔓延的地方举行集会所做出的指示。
5.各社团可以以在线的方式举行会议吗？
可以，而这也是鉴于行动管制令期间禁止任何形式的群众集会的替代方式。不过，会议的管理必须符合社团注册局的章程要求。与讨论相关的所有文件都必须证明已经按照章程的规定进行讨论。这适用于那些打算使用虚拟或视讯方式进行讨论和会议的社团。
6.社团可以以在线的方式举行常年大会/会议/活动吗？
可以，而且我们也鼓励这种方式。这是为了避免任何形式的集会以阻止疫情的蔓延。
7.社团注册局是否就在线会议制定了任何的有关条款？
社团注册局尚未对在线会议的举行方式制定任何要求。无论如何，包括会议的法定人数、发出通知、动议、讨论主题和其他相关事项之类的所有规定，都应符合公司法人（公司章程）的规定。
此外，会议记录也应全部完整准备，因为根据1966年社团注册法令（335法令）第14（1）条，社团在向社团注册局提交的年度报表中，有责任确保正确记录所有必要信息，以作为会议执行的证据。
8.社团是否需要在行动管制令期间提交年度报表？
需要，在行动管制令前举行年度大会/会议/活动的组织，必须根据1966年社团注册法令（335法令）的规定，通过eROSES系统提交年度报表。
9.如果一个社团召开了年度大会并选出了新的理事会，该社团应该如何去更改支票的签名，还是说可以沿用旧的理事会签名，用于例如支付员工薪水或公用事业的付款目的？
在社团财务文件签名的更换上，银行需要的社团文件必须是已获得社团注册局批准；不过有鉴于目前所有社团注册局的服务柜台都在行动管制令期间关闭，因此有关事项必须在行动管制令结束后进行。
因此在行动管制令期间，将允许旧的理事会签名以签署诸如支票之类的财务文件，且须得到旧的理事会的事先批准。
10.行动管制令期间，社团能否为前线人员、当地社区或有需要的会员提供人道援助？
可以。但是，行动管制令期间，给予公众或社区的一切援助如分派食物、日常所需用品及其他援助，皆必须事先获得国家安全理事会的批准，然后通知当地警方或邻近警局，并且遵守执法单位的一切指示。
11.行动管制令期间，社团是否可以从户头提款进行援助活动？
可以。但是，社团必须遵守章程所规定的开销限制及方式提款，避免抵触章程。
12.已获得2019年社区辅助金（G-KOM）的居民协会，能否用这笔款项购买卫生物品，例如消毒搓手液及口罩？
任何已批准申请的用途改变，居民协会可向各州社团注册局禀报，由有关州属的社团注册局作出考量。
13.行动管制令期间，若有社团管理上的疑问，可联络谁？
注册社团可电邮bpp.ros@moha.gov.my或州社团注册局局长，提出询问，各州局长的电邮邮址可从社团注册局官网www.ros.gov.my取得。
文章来源 ： 星洲日报 2020-05-03
Registration Board: Avoid any form of assembly ‧ Encourage clubs to conduct online activitiesNational Comprehensive
(Petaling Jaya 3rd News) The Societies Registration Board (JPPM) encourages societies to hold annual conferences / meetings / events online during the operation control order, thus avoiding any form of assembly and preventing the spread of coronary disease the goal of.
The association registration board stated in the latest guide that it allowed and encouraged all associations to hold annual conferences / meetings / events online, and emphasized that this was to avoid any form of assembly, in line with the government ’s willingness to stop the epidemic.
Cooperate with the government to block the chain of communication
“In view of the prohibition of any form of crowd gathering during the action control order, online meetings are a good alternative. In this age of technology, associations should seize the opportunity to make good use of technology so that they no longer rely on traditional management methods. This is the same It also applies to monthly meetings, board meetings, or any form of meeting stipulated in the charter of other institutions. “
In any case, the Societies Registry emphasizes that the management of all meetings must meet the regulations of the Societies Registry, and all documents related to the meetings must prove that they have been discussed in accordance with the provisions of the Bylaws, and this applies to the use of virtual or video Communities for discussions and meetings.
Frequently asked questions during the management order of the association registration board:
1. Is the service counter of the Association Registration Board functioning normally?
2. What is the effective date of the closure of the service counter of the Societies Registry?
3. How should associations handle matters related to association registration boards?
All service counters of the Association Registration Board will continue to be closed from March 18 to April 28 during the operation control period according to the instructions of the Prime Minister. During this period, various societies can make payment and other procedures through the eROSES system. If you have any technical problems, please email to aduan_it.ros@moha.gov.my.
4. Can the association hold an annual conference / meeting / event during the action control order?
Societies are not allowed to hold annual conferences / meetings / events before June 30, 2020. This is based on the instructions given by the Association Registration Board on the outbreak of the coronary disease on March 16, and considering that the Director of Health requires everyone to avoid any form of mass gatherings or to hold gatherings in places where the epidemic may spread Instructions.
5. Can the associations hold meetings online?
Yes, and this is also an alternative way of prohibiting any form of mass gathering during the action control order. However, the management of the meeting must meet the constitutional requirements of the association registration board. All documents related to the discussion must prove that the discussion has been carried out in accordance with the statute. This applies to groups that intend to use virtual or video methods for discussions and meetings.
6. Can clubs hold annual conferences / meetings / events online?
Yes, and we encourage this approach. This is to avoid any form of assembly to stop the spread of the epidemic.
7. Has the Registrar of Societies established any relevant provisions regarding online meetings?
The association registration bureau has not formulated any requirements for the way online meetings are held. In any case, all regulations including the quorum of the meeting, the issuance of notices, motions, discussion topics, and other related matters shall comply with the provisions of the company’s legal person (article of association).
In addition, the minutes of the meeting should be fully prepared, because according to section 14 (1) of the Association Registration Act 1966 (Act 335), associations are responsible for ensuring that all necessary information is properly recorded in the annual report submitted to the Association Registration Office. As evidence of meeting execution.
8. Does the association need to submit annual statements during the action control order?
If necessary, the organization that holds the annual conference / meeting / event before the action control order must submit an annual report through the eROSES system in accordance with the provisions of the Association Registration Act 1966 (Act 335).
9. If a society holds an annual meeting and elects a new council, how should the society change the signature of the check, or can the old council signature be used for purposes such as paying employee salaries or utility payments? ?
In order to change the signature of the association ’s financial documents, the association ’s documents required by the bank must be approved by the society ’s registration board; After the end.
Therefore, during the operation control order, the old council will be allowed to sign to sign financial documents such as checks, and it must be approved by the old council in advance.
10. During the action control order, can the community provide humanitarian assistance to frontline personnel, local communities or members in need?
can. However, during the operation control order, all assistance to the public or community, such as the distribution of food, daily necessities and other assistance, must be approved by the National Security Council in advance, and then notify the local police or neighboring police stations, and comply with law enforcement units All instructions.
11. During the operation control order, can the association withdraw funds from the account for assistance activities?
can. However, the association must abide by the cost restrictions and ways of withdrawing money specified in the charter to avoid conflict with the charter.
12. Can residents’ associations that have received the 2019 Community Support Fund (G-KOM) use the money to purchase hygiene items such as hand sanitizers and masks?
Any change in the use of the approved application may be reported to the state association registration bureaus by the resident associations for consideration by the association registration bureaus of the relevant state.
13. During the operation control order, if there is any question about the management of the association, who can I contact?
Registered societies can e-mail bpp.ros@moha.gov.my or the director of the state association registration bureau to make inquiries. The email addresses of the directors of each state can be obtained from the official website of the association registration bureau www.ros.gov.my.
Article Source: Sin Chew Daily News 2020-05-03
